Document Retention and Scheduling
Retention lets HR personnel choose how long to retain records once they are scanned and uploaded into REVVER. Most HR managers are required to retain records for seven years or more. Now all you have to do is set retention for a file and pick a date when they want it automatically purged from the system. Not only does this help scale back on system clutter, but now you won’t have to worry about getting rid of files once the seven-year mark hits.
The audit trail feature becomes extremely handy for HR employees, especially in the event of an external audit. With audit trails, HR can tell auditors precisely what has happened in the system and at what time. For HR employees working in financial industries, conducting internal audits isn’t something to worry about when you use REVVER.
Role-based user permissions
HR executives can customize who can see what within the system, and who can download specific files. Given that over half of data breaches are internal, role-based user permissions are extremely helpful in securing your information from not just outside attackers, but also employees within an organization. This feature helps HR managers meet OSHA standards.
Templates give HR managers the ability to mass-apply folder structures across a greater range of cabinets, drawers, and files within REVVER. This saves an enormous amount of time during the HR onboarding process. Let’s say your company has just hired lots of employees. Yay for company growth! But now you have to create lots of folders to organize all their files. With templates, you can create a new employee file structure in just seconds. With a typical paper-based filing structure, this would take nearly four to five times longer.
HR Document Management Forms Automation
The power of form automation helps HR managers cut down on repetitive tasks. You can use Zonal OCR (optical character recognition) to auto-fill forms at the field level. Then it automatically routes documents to the exact location they need to go. Now when it comes time to look for a particular document, you’ll find it in seconds.