Merritt eFileCabinet is conquering unique industry challenges in Human Resources

Human Resources is so burdened with paperwork that they can’t focus on people. That’s why more and more HR Departments are using Document Management Systems like eFileCabinet.  A document management solution gives HR Departments the ability to manage documents efficiently and compliantly, so you can focus on the part of the job you love. With a Document Management System, you’ll be able to focus on people, not paper.

As an HR professional, you must be all too familiar with repetitive tasks. Important personnel files keep stacking up and could cause serious legal problems if mishandled. Thanks to Merritt eFileCabinet, all of your document management processes are diminished to a few clicks of the mouse.

Misplaced Files Won’t Hold You Back Any Longer

With all the documentation required for each employee, lacking a consistent organizational structure means that some of those documents may get misfiled, mis-titled, or mixed up with previous document versions. Merritt eFileCabinet can be the solution to these challenges by making your search and organization easy and automated, so you can find any file you need in seconds. Get back to working with people, not paperwork.

Simplify your hiring and onboarding processes

Onboarding alone probably takes up enough time in your day. Yet it’s still only one of the many repetitive processes that eats away at your time. With eFileCabinet’s automation capabilities, such as workflow, templates, and document requests, you can significantly speed up those processes to reach extreme levels of efficiency. Merritt eFileCabinet will allow you to automate your complex, repetitive tasks so you can get more done in less time.

Stay compliant and prepare your records for audits with ease

As an HR professional, you’re responsible for collecting and securing sensitive employee data like SSN, bank information and private health information. With the constant risk of data breaches, ensuring that everything is secure isn’t always easy. With Rubex’s bank-level security, third party certifications, governance capabilities, and robust access controls, all your confidential data can be protected from any threat.

Document Retention and Scheduling

Retention lets HR personnel choose how long to retain records once they are scanned and uploaded into eFileCabinet. Most HR managers are required to retain records for seven years or more. Now all you have to do is set retention for a file and pick a date when they want it automatically purged from the system. Not only does this help scale back on system clutter, but now you won’t have to worry about getting rid of files once the seven-year mark hits.

Audit trails

The audit trail feature becomes extremely handy for HR employees, especially in the event of an external audit. With audit trails, HR can tell auditors precisely what has happened in the system and at what time. For HR employees working in financial industries, conducting internal audits isn’t something to worry about when you use eFileCabinet.

Role-based user permissions

HR executives can customize who can see what within the system, and who can download specific files. Given that over half of data breaches are internal, role-based user permissions are extremely helpful in securing your information from not just outside attackers, but also employees within an organization. This feature helps HR managers meet OSHA standards.

Templates

Templates give HR managers the ability to mass-apply folder structures across a greater range of cabinets, drawers, and files within eFileCabinet. This saves an enormous amount of time during the HR onboarding process. Let’s say your company has just hired lots of employees. Yay for company growth! But now you have to create lots of folders to organize all their files. With templates, you can create a new employee file structure in just seconds. With a typical paper-based filing structure, this would take nearly four to five times longer.

HR Document Management Forms Automation

The power of form automation helps HR managers cut down on repetitive tasks. You can use Zonal OCR (optical character recognition) to auto-fill forms at the field level. Then it automatically routes documents to the exact location they need to go. Now when it comes time to look for a particular document, you’ll find it in seconds.

Ready to Take the Next Step?

This industry journey only scratches the surface of what Merritt eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.

For more information on how Merritt eFileCabinet works, click here!

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